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In this article we will explain how to use the Mail Merge feature in Microsoft Word to send personalized email messages by using a list of recipients stored in a Microsoft Excel worksheet, assuming that you already have it handy.
To begin merging, start Word, open the desired document or start with blank one , and switch to the Mailings tab — all of the Mail Merge controls are located here. We recommend using the Step by Step Mail Merge Wizard — it conveniently organizes the controls into a 6-step process.
First, the output type of the document has to be specified. With Use an existing list option selected, click Browse… and navigate to the Excel data-source on your computer. Microsoft Word will show the contents of the worksheet in a small window, where sheets and recipients can be specified. Click Next. This is, effectively, a proofreading stage — here you can verify that the merge fields are working and that the correct recipients are selected. Click Next when ready.
Almost done! On the final window, specify the important fields, such as To choose here the name of the worksheet column that holds the recipient e-mail information , Subject line it can also be personalized!
PDF files as attachments. Hello, thank you for your request. This step runs specific troubleshooting — so please do not ignore it. Hi there, I am sending simple mail merge emails with attachment. I am not sending more than emails so the number is not a factor.
I have paid version of the add in. Hello, in order to resolve the issue, please try the following: 1. How do I use the rules with the toolkit? Thank you for your question. Unfortunately, some of the Word mail merge rules are not supported in Mail Merge Toolkit. Hi, mail merge toolkit is not installed properly on my PC. I terminate all Office related processes before installation. I install its bit version, but nothing changes in Word or Outlook. If they are — please terminate these processes, or simply log off and log on.
Thanks to Mail Merge Toolkit, for making our work more simple. It sends a mass message within a short span of time. However, if there is any error in the message or attachment, i have to physically verify my individual outlook mails to identify the skipped mails, which are a part of mailing database.
I have attached the image as well for your reference. Hello, thank you for this valuable feedback! This feature will be added in one of the upcoming updates. If you are certain that the installation has been successful, but you do not see the add-in in Word — most likely it is disabled. Please try enabling it as follows:. The [COM Add-ins] part is switchable. If there was no MMTProg.
Also, please check that the add-in is enabled in Outlook as well. The name of the Outlook component is OutlookSenderAddin. What can I do? Hello Alejandro, thank you for your question. II below. Select and enable the add-in there. After that, either add-in option will be added to the Outlook ribbon tab, or you will get some informative notification.
This step runs a kind of troubleshooting — please do not ignore it. This is a brand new PC with a new install of office along with the latest version of Mail Merge toolkit. I did delete the Skype for business reg key as I saw some people having similar issues. Still the same problem. Hello Nic, thank you for your question. An issue may appear while converting Word document with external objects images, tabs, etc. If you see that converting your document correctly into Web Page fails, you may need to find a form, or the HTML-supported format for them, e.
Please try reinstalling the add-in exactly as follows especially during step 5 in order to resolve the issue:. Hi, I downloaded and installed mail merge toolkit but when I try to execute a mail merge the features are not showing up. Please assist! In order to resolve the issue — please try reinstalling the add-in exactly as follows especially during step 5 :.
If this keeps happening, disable the add-in and check for available updates. Do you want to disable it now? The issue does not always occur, but is fairly frequent and requires a computer restart before the add-in can be used. I have reinstalled the toolkit without success. Where should i look next? Hello Ben, thank you for your question.
Please install the latest version with the recommended settings: 1. If you use IM or sync tool connected to your mailbox — close them as well. In the next step, you will be probably offered to enter your Administrator login and password if required. I need help with mail merge in Word I have only starting to organize these items and will have 2, — 3, parts to organize. This is my current configuration: 1. Using Excel as my data source 2.
Avery labels are 10 rows and 3 columns 4. As parts are added to the data source, I will need to print additional labels 5. Some of the column headings are as follows:. I have created the labels and the data is extracted from the Excel data source without any issues. See attached file. Needs: 1.
If Word is not the proper vehicle for this operation, what is the best vehicle Thanks for any help you can provide.
Hello Rod, thank you for your question. Your task is very interesting, and I believe the Mail Merge feature in Word can help you. Our software is the extension of the e-mail function of Mail Merge, and is not involved into the printing process. Sometimes restarting multiple times works many hours 8 later, but there must be a better way. Setup the software to send in 0 minutes.
Again, they just sit in shared outbox. Thank you. Hello Kendra, thank you for your question. Could you please inspect your unsent messages? Please contact your Internet Service Provider or, mail server administrator in order to clear this issue up.
The ISPs usually have such limit for outgoing mail, but offer a possibility to enlarge the number of outgoing messages. I have recently purchased the basic version single user license of Mail Merge Toolkit. I have Microsoft Office bit configured on my laptop.
The problem is that the mail merge is not sending more than 43 messages at a time. I have to send more than in a single operation i. Please resolve this issue. Hello Marium, thank you for your question.
Unregistered version clearly notifies about its trial limitation after generating 50 messages. If you see your messages in Outlook Outbox, but merely 43 ones are sent and the rest stacks in Outbox — probably, sending specified number of messages during a time interval is limited by your mail server settings. The ISPs usually have such limit, but offer a possibility to enlarge the number of outgoing messages. Hello Emily, thank you for your message. This issue is known with non-English systems recreated on the originally German one in our lab and Office components installed from different Office packages, where Outlook version reference appeared in the registry in the subkey for the later Outlook version e.
Resolving this issue requires checking and probably editing registry values — and therefore, especial accuracy. I could locate your request in our trouble ticket system and replied with more details, so we can proceed there with your personal request. I have multiple mail accounts Outlook for Office When using the mailmerge toolkit, messages are not placed in the outbox of the default account.
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